How to Choose the Right Workspace for Your Business

Choosing a workspace sounds simple enough.

Find somewhere with a desk, make sure it’s in a convenient location and get on with your working day.

But once you start looking, you’ll quickly realise there are quite a few options.

Do you need your own private office? Would coworking be enough? Is a dedicated desk worth considering? Or do you simply need somewhere to meet clients every now and again?

The right answer depends on how your business works, what you need from your space and how you see things changing in the future.

Here’s where to start.

1. Think About How You Actually Work

Before looking at buildings, think about what your working week looks like.

Do you need somewhere for your whole team to work every day? Do you split your time between home and the office? Are you regularly meeting clients? Or do you mainly need a professional place to focus away from home?

Your answers will help narrow down the type of workspace you need.

For example:

• A growing team may benefit from a private office.
• A freelancer may prefer a coworking membership.
• Someone who wants a consistent desk could choose a dedicated desk.
• A remote business may only need a virtual office and occasional meeting room access.

There’s no point paying for space you don’t use.

2. Understand the Different Workspace Options

There are several ways to work from a flexible workspace.

Private Offices

A private office gives your business its own dedicated space.

It’s ideal for teams that want somewhere to collaborate, have private conversations and create a consistent working environment.

At 2-Work, private offices are available across different locations and team sizes.

Coworking

Coworking gives you access to a shared working environment rather than a private office.

It’s a popular option for freelancers, independent professionals and people who want a change of scenery or the opportunity to work alongside others.

It can also be a useful way to build connections with people outside your usual network.

Dedicated Desks

A dedicated desk gives you your own regular workspace within a shared environment.

It’s worth considering if you want somewhere consistent to work without needing an entire private office.

Virtual Offices

If you work remotely but want a professional business address, a virtual office could be the right option.

Depending on the package, services can include business address facilities and mail handling.

Meeting Rooms and Day Offices

Sometimes you don’t need a permanent workspace at all.

A meeting room can provide somewhere to meet clients, hold team catch-ups or run a workshop. A day office can offer a private space when you need somewhere to work for a shorter period.

3. Choose a Location That Makes Sense

The best workspace isn’t necessarily the one closest to your home.

Think about where your employees travel from, how often clients visit and what you need nearby.

For example:

Leeds city centre: A good option for businesses that want a central location close to transport links, clients, cafés and city amenities.

South Leeds: White Rose Park offers a professional business environment with on-site amenities, fitness facilities, outdoor space and convenient road access.

East Leeds: Plateworks House is worth considering for businesses looking for fully managed office space with parking and access to local amenities.

Wakefield: Tileyard North offers a distinctive setting within the historic Rutland Mills development, surrounded by creative businesses and independent venues.

Accrington: Burtons Chambers will bring private offices, coworking and virtual office options to the town centre.

4. Don’t Forget About Future Growth

One of the biggest mistakes businesses can make is choosing workspace based only on the team they have today.

You might have six employees now, but what happens if you recruit another four?

Equally, you might have a hybrid team where not everyone needs to be in the office at once.

Think about:

• How many people need desks regularly?
• Are you planning to recruit?
• Do you need meeting space?
• Could your working patterns change?
• Will you need more privacy as the business grows?

Flexible workspace can make it easier to adapt as your requirements change, without having to make a long-term property decision based on today’s headcount.

5. Look Beyond the Desk

The workspace itself is only one part of the decision.

It’s worth considering what else is available and how the environment will support your team.

Think about:

• Meeting rooms
• Breakout areas
• Internet and connectivity
• Parking and transport
• Refreshments
• On-site support
• Community and networking opportunities
• Wellbeing facilities

These details can make a real difference to the working day.

6. Visit Before You Decide

Photos can give you a good idea of what a workspace looks like, but they don’t tell you everything.

A viewing gives you the chance to see how the space feels, meet the team and ask questions about the things that matter to your business.

Think about the atmosphere, the layout, the facilities and whether you can picture your team working there.

And don’t be afraid to ask questions. A workspace provider should be able to help you understand which option is most suitable.

Frequently Asked Questions

What type of workspace is best for a small business?

It depends on how the business operates. Coworking or a dedicated desk may suit individuals and smaller businesses, while a private office can provide more privacy and room for a growing team.

Is coworking cheaper than renting a private office?

Coworking can be a more cost-effective option if you don’t need a dedicated private space. The best choice depends on how often you use the workspace and what facilities you need.

Should I choose an office based on my current team size?

Your current headcount is a useful starting point, but it’s worth considering future recruitment and how often your team works from the office.

Can I use a meeting room without renting an office?

Meeting room bookings are available across 2-Work locations. Contact the relevant team to discuss availability and booking arrangements.

Where does 2-Work have workspace?

2-Work has locations across Leeds, Wakefield and Accrington, with different options depending on the building.

Find the Right Workspace for Your Business

There’s no one-size-fits-all answer when it comes to workspace.

The best option is the one that fits the way you work today, gives you room to change tomorrow and makes coming into work something your team actually enjoys.

Explore our locations and speak to the 2-Work team. We’ll help you find a space that works.